McMaster University

McMaster University

Pediatric Resident Program Committee

Terms of Reference

Terms of Reference

The Residency Program Committee (RPC) is there to assist the Program Director(s) in the planning, organization and supervision of the program.

Composition of Committee

Program Director and/or Associate Program Director chairs the committThe committee has representation from major components of the education program, including community rotations.


  1. The committee includes representation from the residents in the program, as selected by his or her peers. The residents will include the chief residents, Waterloo resident representative, and 2-3 other residents so that every year is represented. The residents’ term will be from September to August. The chief residents’ term is as per the chief resident document. The committee also includes representation from the MacPeds program office.
  2. The tenure of the faculty members is three years with an extension of a further three years at the discretion of the Program Director. Further extensions may be granted at the discretion of the Program Director.
  3. The Residency Program Committee meets regularly, at least eight times per academic year and keep minutes, as well as ongoing action items list and written update list from committee representatives. The residents, faculty educational representatives, Pediatric Department Chair, Pediatric Associate Chair Education and the Assistant Dean of Postgraduate Education receive a copy of the minutes and ongoing action items list.
  4. Committee decisions are based on consensus.

Responsibilities of the Residency Program Committee

The Residency Program Committee is responsible for:
(a) The development of a clear program plan including objectives based on CanMEDS competencies relating to knowledge, skills, and attitudes and based upon the general objectives of training in pediatrics as published in the specialty training requirements of the College. The plan should also indicate the methods by which the objectives are to be achieved and the role played by each rotation and by each participating institution;

(b) The conduct of the program including the rotation of residents to ensure that each resident is advancing and gaining in experience and responsibility in accordance with the educational plan;

(c) The selection of residents for admission to the program.

(d) The establishment of mechanisms to provide career planning and counseling for residents and to deal with problems such as those related to psychological stress;
(e) The assessment of performance of each resident through a well organized program of in-training evaluation. This will include the final evaluation at the end of the program as required by the College

This will also include semi-annual reviews of every resident through the Competence Committee and reported to the Residency Program Committee. The Competence Committee (CC) is a sub-committee of the RPC. The RPC is required to ratify any votes made at the CC. Currently, the RPC has agreed that if the work has been done at the CC level the PD/APD will act as delegates to ratify decisions, unless there are bigger issues.

(f) The establishment of a means of evaluating the performance of each teacher and/or supervisor.

(g) The maintenance of an appeal mechanism in accordance with policies determined by the Faculty Postgraduate Education Committee. This process will occur through the Academic Support Committee and reported to the Residency Program Committee.

(h) Conducting an annual review of the program to assess the quality of the educational experience and to review the resources available in order to ensure that maximal benefit is being derived from the integration of the components of the program. This review includes:

  • An assessment of each component of the program to ensure that the educational objectives are being met;
  • An assessment of resource allocation to ensure that resources and facilities are being utilized with optimal effectiveness; and
  • An assessment of teaching in the program, including teaching in areas such as biomedical ethics, medico legal considerations, and administrative and management issues
  • The opinions of residents must be among the factors considered in this review. Appropriate faculty/resident interaction and communication must take place in an open and collegial atmosphere so that a free discussion of the strengths and weaknesses of the program can occur without hindrance.